Outsourced accounts payable
Your AP, handled inside your systems.
We work your AP inbox, enter purchase invoices in your ERP matched to POs and receipts, and prep payments in your payment system for you to approve. No new software, no switching systems. Supervised by a CPA, on one fixed monthly fee.
Book a 15-min callFixed monthly fee. Never hourly.
A modular company pays bills like a factory.
You buy lumber, steel, windows, and fixtures by the truckload. Every one of those invoices has to match a PO and a receipt before it gets paid, and something is always off: a short shipment, a price that changed, a receipt nobody entered.
That work grows with every unit you build. When the back office can’t keep up, invoices sit in the inbox, vendors call asking when they’ll be paid, and your controller or office manager spends the week tracking down missing receipts instead of running the books.
We work with your team, not instead of it.
Outsourced AP doesn’t replace anyone. If you have an AP clerk, a controller, or an office manager handling bills today, they stay. We take the manual, high-volume part of the job off their plate: entering invoices, matching them to POs and receipts, and chasing what doesn’t match.
We work alongside your procurement and supply chain team, too. They keep buying and receiving the way they do now, and we close the loop on the paperwork behind it. Your people keep the decisions and the approvals. When volume grows, we absorb it, so you don’t have to hire just to keep up.
We work where you already work.
We don’t bring our own software or ask you to move anything. We log into the tools you already run and do the work there.
Your AP inbox.
We monitor it and work every invoice that comes in.
Your ERP.
Purchase invoices are created in your system, matched to your POs and receipts.
Your payment system.
Payments are prepped and ready for you to approve and release.
Your Slack.
Questions and discrepancies come to your team where they already talk.
Your procurement, receiving, and approval process stays the way it is. We fit into it.
What’s covered.
What we handle
- Monitoring your AP inbox
- Creating purchase invoices in your ERP, matched to POs and receipts
- Creating purchase invoices for company card spend
- Prepping payments in your payment system for approval
- Answering vendor questions and following up
- Chasing down PO, receipt, and invoice discrepancies until they’re resolved
What stays with you and your procurement team
- Purchasing and creating POs
- Physically receiving inventory
- Approving and releasing payments
How a week runs.
- 01
A set schedule.
We agree the days with you and work your AP inbox on that schedule, every week.
- 02
Matched and entered.
Each invoice is checked against its PO and receipt and entered in your ERP. If something doesn’t match, we chase it.
- 03
Answers in your Slack.
Questions and discrepancies go to your team in Slack, not a long email chain. Ask us anything there and you’ll hear back in minutes.
- 04
Payments ready for you.
Payments are prepped in your payment system. You review and release them. The cash never moves without you.
Every step is supervised by a CPA.
One fixed monthly fee, set by your volume.
Your fee is based on how many purchase invoices you process each month. It’s never hourly, so a busy month doesn’t come with a surprise bill. A one-time onboarding fee covers getting access to your systems, learning how you work, and catching up any backlog.
Compare it to hiring another AP clerk to keep up with volume: salary, benefits, training, turnover, and coverage when they’re out. Bring your numbers to the call and we’ll compare them side by side.
Outsourced AP works on its own, or alongside Billing and AR support and Outsourced accounting.
Let’s compare notes on your AP.
Fifteen minutes, no pitch deck. Tell us your invoice volume and the systems you use, and we’ll tell you plainly whether we can help.
Book a 15-min callWe focus on accounting and finance, and work alongside your tax CPA.